When looking for new employees, it’s important to make a serious effort. Staff members impact your company’s success significantly, and if you make a mistake – some challenging issues may occur. However, there are two ways to deal with a staffing procedure professionally.
Firstly, remember: along with planning and organization, staffing is one of the essential functions of management. To achieve the company’s goal, you need to find the best fitting employees for the positions. And of course, the process is repetitive: temporary stuff will come and go. To make it easier every time, you need to become an expert.
To help you prepare, we’ve selected several things to remember during the procedure in this article. Read on to find out how to fill the positions with the best employees.
1. Consider a Staffing Company
First of all, you can go to a staffing agency that helps to find contingency workers. The burden of the background and skills checks rests on the shoulders of the experts, and what’s left for you is one final job interview. The process is quick, and the workers – experienced. Look for the agencies in your area online: for example, https://www.madicorp.com/contingency-staffing in the US or NP Group in the UK.
Nowadays, staffing companies are becoming more and more popular, as they’re easy to use and don’t cost a fortune. You can actually save a lot of money this way – employee recruitment and all the necessary screenings are funded by the agency. You also won’t have to spend time and money posting job advertisements and going through the time-consuming recruitment process. Even if you have an urgent need to fill in the position, a staffing company won’t have problems finding someone quickly.
2. It’s Not Only About Quantity – It’s About Quality As Well
The first thing you need to remember when going through the staffing process by yourself is that it’s about both the quality and quantity of the staff. Contingency workers come and go, replacing each one quickly, and it’s extremely easy to lose count. However, you always need to remember how many vacant positions you have to avoid under-or overstaffing.
Finding the right person for the job can often be challenging, but it doesn’t mean you always have to settle for less. The best employee must have appropriate knowledge, skills and abilities, and be an organization match – have the same values as the company does.
3. Remember About the Steps
You can find different information on the number of “stuffing process steps” online. While some of them are optional, there are five core steps every human resource manager must consider during the procedure:
Recruitment
First, you have to find the number of employees you need and figure out their estimated skill. This will be the base of your recruitment process. Define goals and job description using workload analysis (determine what jobs are already done in the company) and workforce analysis (assess the existing abilities of the employees and find out which are overburdened or under burdened). Then, you can move onto internal or external recruitment.
With the first one, you’re letting your existing employees know about the vacant position, allowing them to apply for the job. This is cheaper, faster, promotes loyalty in the company, and can help unload some posts. However, very often, it leaves a gap in the workforce, and in the end, you’ll still need to use the second option.
External recruitment has many benefits, as it increases your chances of recruiting an experienced and qualified candidate. However, such employees may not be an organization match, as they’re not familiar with the company values.
Selection
When the recruiters have applied for the job, you need to determine whether they’re suitable. This step usually means reading CVs, testing (including personality, ability and intelligence tests), organizing interviews with specific questions concerning the position and contingent assessment (drug tests and medical exams).
Employment
After finding the perfect candidates, you’re employing them and preparing for their arrival. It’s also essential at this point to make sure the future staff members have all the necessary tools to perform their best.
Training
Before starting their job, employees must go through training. The training can concern the job process or be workplace-related. Don’t avoid this step: it’s often necessary to get the employee familiar with the various new developments.
Retaining
If you don’t want to lose a good employee, you should listen to their needs and make them feel valued. Make sure to create a positive work culture and open communication, so the staff is motivated.
To Sum Up
Finding the right person for a contingency position can be challenging, especially if you don’t have the knowledge and skills to do so. Fortunately, it’s pretty easy to acquire this information and become better at the recruiting process with the tips above. Follow the staffing procedure steps, look for the people with the right skills and values, and don’t hesitate to seek help. A staffing agency can find the right person if you need to fill the position urgently and take care of all the necessary checks for you.
Just remember: you can always find a great employee – you just need to figure out what skills they should have and be patient if you’re going through the procedure yourself.